General Duties and Responsibilities:
Plan, organize, coordinate, and monitor export related financial operations and related accounts; supervise general accounting activities, analyze, and maintain effective internal control; manage cost and budgetary related activities while ensuring company policy and procedures and financial guidelines.
Specific Duties and Responsibilities:
Plan and manage all financial and cost accounts in relation to the export operations in accordance to finance policy and procedures and acceptable accounting practices and principles.
Oversee verification of payment requests and preparation of cheques and other forms of payments in connection to export operations.
Ensure that legal financial obligations are met, receivables are collected and financial documents are handled properly.
Ensure that loans and other financial obligations are settled on time, and receivables are collected as per schedule.
Collaborate with the head office Finance department to ensure that the ECX bank account is always showing the required balance.
Monitor reconciliation of daily cash balance with the bank balance, and seek explanation for any variance happened
Ensure that bank accounts of the export operations are reconciled and reported on monthly basis.
Collaborate with the head office Finance department to device mechanisms for reducing cost of the export operations and thereby increase chances of profitability of the export Business Unit.
Ensure that reports are prepared based on reconciled cash collection against cash sales, cash receipts and cash deposits.
Approve cheque and/or petty cash payments based on financial guidelines.
Monitor preparation of stock balance for each export commodity, and make necessary reconciliations with the corresponding store balances
Ensure that cost accumulation sheet is prepared for each GIT items of export products.
Ensure that cost of exporting operations for each commodity is maintained and analyzed to make necessary improvements.
Oversee the status of work in process, and finished goods accounts to ensure that balances of export commodities are accurate and optimum at all times.
Ensure that performance reports show cost and profit of every export commodity.
Closely monitor cash transfers between banks, and cash deposits are performed with maximum care and by following all applicable financial guidelines and procedures.
Make monthly bank reconciliation for the Export Business Unit.
Based on daily cash balance reports, recommend cash transfer to other work units to avoid having idle cash that will result in unnecessary costs.
Forecast cash demand in advance by analyzing the amount needed and the maturity date of obligations, commitments (like loan repayment, taxes & any substantial L/C settlement).
Ensure timely collection of bank credit advice, bank deposit slips, vouchers and/or cash sales invoice; and maintain supporting documents for any necessary reference in the future.
Make ageing analysis of export related receivables and devise strategies for the timely collection of such receivables.
Settle purchase advance payments and long outstanding liabilities before they are converted into a long outstanding issue.
Check the timely and accurate payment of VAT, withholding tax, and other obligations.
Collaborate with the MIS department to computerize all data that relate to the financial and cost accounting activities of the Export Business Unit.
Ensure that books of accounting are maintained; cheques, receivables, and other financial documents are kept properly and they are safeguarded against any misuse.
Ensure timely reconciliation of accounts with other business partners such as insurance, customers, suppliers etc
Conduct employee performance appraisal periodically to evaluate how well employees have completed their duty and to take any needful action accordingly.
Prepare monthly reports for submission to the Export Manager.
Job Requirements
Qualification : BA Degree in Finance and Accounting
Work Experience : 8 years’ experience out of which at least 4 years in export business
Required Competence :
Advanced skill in administration of finance and strong analytical skills
Financial report writing, inventory control systems and accounting
Outstanding knowledge and understanding of IFRS and other relevant laws
Knowledge of enterprise planning software (ERP)
Computer skill, communication skills, English language proficiency.
How To Apply
Submit your CV, copies of relevant documents and Application to adminhr@kakiplc.com Use the title of the position as the subject of the email
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